EUR.1 certificates: get a lower duty rate when exporting from Sweden
Exporting goods from Sweden and want to reduce or eliminate duty in the destination country? Then an EUR.1 certificate is often decisive.
With the right proof of origin, your customer can get a reduced or zero duty rate at import. The problem is that many get it wrong, lack documentation or spend unnecessary time on the process.
We help you produce EUR.1 certificates quickly and correctly, so you avoid problems, delays and extra costs.
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What is an EUR.1 certificate
An EUR.1 certificate is a proof of origin used at export to give a reduced or zero duty rate in the destination country, provided the goods meet the requirements of a trade agreement.
The certificate shows where the goods originate and is used when exporting from Sweden to countries with a free trade agreement, for example under the EU’s agreements with other countries.
In short:
Read more about ursprungsintyg and how it affects duty.
When do you need an EUR.1 certificate
You need an EUR.1 certificate when you export goods from Sweden to countries where a trade agreement allows a lower or zero duty rate.
You need EUR.1 when:
If you do not have an EUR.1:
Your customer may have to pay full duty, which can make your product less competitive and, at worst, cost you business.
By using the right proof of origin, you secure lower costs for your customer and strengthen your competitiveness at export.
Why choose EasyTull for EUR.1 certificates
Documenting the right origin is decisive for getting a reduced or zero duty rate. Small errors in an EUR.1 certificate can lead to rejection, delays and unnecessary costs for your customer.
We are experienced with proofs of origin and know exactly what it takes for the certificate to be approved first time.
We handle the whole process for you, from checking the supporting documents to the finished documentation, so you save time and avoid risks.
How to get an EUR.1 certificate, step by step
To get an EUR.1 certificate, you need to be able to substantiate the origin of the goods, fill in the right details and have the certificate approved before export.
This is the process:
1. Substantiate the origin of the goods
You need to be able to show where the goods were produced and that they meet the rules of origin.
Examples of supporting documents:
2. Fill in the EUR.1 certificate
The certificate is filled in by the exporter or a representative and must contain correct information about the goods, the origin and the recipient.
Small errors can mean the certificate is not approved.
We recommend using a professional customs broker to make sure the EUR.1 certificate is filled in correctly.
3. Approval by the customs authority
The certificate is reviewed and approved by Swedish Customs before it can be used at export.
4. Sign and use the certificate
Once approved, the certificate must be signed and accompany the export.
The EUR.1 certificate is normally valid for 4 months.
The process is closely linked to the export declaration from Sweden.
How to fill in an EUR.1 certificate
Filling in an EUR.1 certificate correctly is decisive for getting the duty benefits. Even small errors can lead to rejection, delays or the recipient paying full duty. Swedish Customs has specific instructions for each box of the certificate when exporting from Sweden.
Here is a simplified overview of the most important parts:
Box 1: Exporter
The exporter’s name, address and company registration number must be filled in.
This information is mandatory.
Box 2: Certificate text
This box always states “Europeiska gemenskapen” or the English equivalent, “The European Community”, on one line, and the country the EU has the free trade agreement with on the other. For countries that accept it, “Europeiska unionen” or “The European Union” may be used instead. Swedish Customs notes that the older formal name is used for agreements negotiated before 2011.
Box 3: Consignee
State the consignee’s full name and address. The box is not mandatory, but Swedish Customs notes that it may be filled in.
Box 4: Country of origin
State the product’s country of origin under the agreement that applies to the destination country in box 5. If the product originates in an EU country, you do not write the country’s name, but “Europeiska unionen”. Swedish Customs also notes that EES/EEA is only used in the special case where products originating in the EEA are exported to Norway, Iceland or Liechtenstein.
They also note that official abbreviations and ISO country codes may be used, and that EU is the preferred abbreviation for EU origin.
Box 5: Destination country
State the name of the destination country.
Box 6: Transport
Here you can give details of the transport. The box is not mandatory.
Box 7: Remarks
Used in special cases, for example:
- Retrospective issue of the certificate
- A duplicate after loss or damage
- Special trade agreements
- For exports to Turkey or under special agreements, extra markings may be required.
Box 8: Description of the goods
This is one of the most important parts.
You must:
- Number each item
- Describe the goods clearly
- Avoid generic descriptions
Example of a poor description: “Machinery”
Example of a good description: “Hydraulic press, model Y300”
Marks and package numbers: Identification numbers or markings on the packages must be stated and match the transport documents. If the goods are only marked with the recipient’s name and address, you can state “adr.” or similar.
Number and type of packages: The number of packages must match the invoice. Also state the type of package, for example “pieces”, “drums” or “cartons”.
Type of goods: State the goods with their correct trade description. Avoid generic descriptions such as “apparel”, “equipment”, “machinery” or “parts”.
Box 9: Quantity
State the gross weight in kilos or another quantity, for example litres or cubic metres.
Box 10: Invoice number
State the invoice number if needed. The box is not mandatory, but if you referred to an attached invoice in box 8, the invoice number must be stated here.
Box 11: Customs authority’s stamp
This box is for the customs authority’s stamp and is signed by a customs officer. It is not the exporter who fills in this box.
Box 12: Exporter’s declaration and signature
The certificate must be signed by the exporter before it is submitted for approval.
The signature must be handwritten and cannot be replaced by a stamp or a copy.
A forwarder or customs broker may only sign if there is a specific power of attorney from the exporter.
Important to keep in mind before submitting the EUR.1
As the exporter, you must be able to substantiate that the goods are originating goods and be prepared to show supporting documents to the customs authority. Swedish Customs also notes that the form consists of two sheets, a certificate part and an application part, and that it must be filled in in one of the languages of the free trade agreement. If filled in by hand, use ink and block letters.
How to get the EUR.1 certificate stamped in Sweden
You can have your EUR.1 certificate stamped by submitting it to Swedish Customs together with the invoice and documents substantiating the origin of the goods.
You can either visit a customs clearance office or send the documents by post. If posting, you need to enclose a stamped return envelope.
In some cases a chamber of commerce can also issue EUR.1 certificates, depending on the set-up and the need.
Common mistakes when filling in the EUR.1
Errors in the documentation can lead to rejection and delays. Make sure all details are correct from the start.
Unsure how to fill in the EUR.1? Then it can be wise to get help from an experienced customs broker.
Incorrect product information can create problems. Read more about commodity classification.
Avoid errors and delays with EUR.1
Small errors in proofs of origin can mean your customer pays full duty or the shipment is stopped.
We make sure your EUR.1 certificate is filled in correctly from the start, so you avoid risks, delays and unnecessary costs.
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Importing goods? What you need to know about EUR.1 certificates
As an importer, you should always check whether your supplier can issue an EUR.1 certificate or another proof of origin.
It can reduce or completely remove duty at import and lower the cost of the goods.
Without correct documentation you risk paying full duty, which can make the import considerably more expensive.
What you should do:
Keeping control of proofs of origin at import gives better margins and a clear competitive advantage.
If you import goods, you should also understand how the import declaration into Sweden works.
What is the difference between EUR.1, ATR and COO?
EUR.1 is used in trade with countries the EU has free trade agreements with and gives a reduced or zero duty rate.
ATR is used in trade with Turkey and shows the goods are in free circulation, but does not always give the same duty benefits as EUR.1.
EUR.1: Used in trade with countries the EU has free trade agreements with, giving a reduced or zero duty rate.
ATR: Used in trade with Turkey, showing the goods are in free circulation, but not always giving the same duty benefits as EUR.1.
COO (Certificate of Origin): A proof of origin showing where the goods were produced, but normally giving no duty benefits.
Read more about proof of origin
EUR.1 or an invoice declaration?
Many are unsure which option applies.
EUR.1 is best when: The goods have a high value, the customer requires a certificate, or you want to be sure the duty benefits apply.
An invoice declaration is suitable when: The value of the consignment is low (up to EUR 6,000), or you are an approved exporter. (For approved exporters there is no maximum value.)
Unsure what applies in your case? We help you choose the right solution.
Get help with EUR.1: we do it for you
EUR.1 certificates require every detail to be correct. Small errors can lead to rejection or delays.
We make sure everything is right first time, from checking the origin to a finished, approved certificate.
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Frequently asked questions about EUR.1 certificates
How long does it take to get an EUR.1?
The processing time depends on how complete the documentation is. In many cases the certificate can be issued the same day, but it can take longer if details are missing or need checking.
Is EUR.1 mandatory?
No, EUR.1 is not mandatory. It is used to get a reduced or zero duty rate when exporting to countries the EU has free trade agreements with. Without an EUR.1, the recipient risks paying full duty.
Can I do the EUR.1 myself?
Yes, you can fill it in yourself. But it requires correct documentation and that the goods meet the rules of origin. Many get help to avoid errors and delays.
What is the difference between EUR.1 and an invoice declaration?
EUR.1 is a formal certificate stamped by Swedish Customs.
An invoice declaration is a simpler option that can be used for lower values (usually up to EUR 6,000) or by approved exporters.
Which countries does EUR.1 apply to?
EUR.1 is used in trade with countries the EU has free trade agreements with, for example Norway, the United Kingdom, Switzerland and several others.
What happens if I do not have an EUR.1?
Without an EUR.1, the recipient may have to pay full duty. That can make the goods more expensive and affect your competitiveness.
Can you help with the whole process?
Yes, we help you with the whole process, from checking the origin to a finished, approved EUR.1 certificate.
How long is an EUR.1 valid?
An EUR.1 certificate is normally valid for 4 months from the date of issue.
We are shipping goods worth EUR 7,000. Do we need an EUR.1?
It depends on the situation. If the value exceeds EUR 6,000 you normally cannot use an invoice declaration (unless you are an approved exporter), which means an EUR.1 is often needed to get the duty benefits.
